HakiTaak Document management save time, space, money and has a positive effect on the environment
How can HakiTaak DMS Save your Time?
Managing documents is time extremely consuming. A typical employee spends nearly 40% of their time looking for information locked in e-mails, documents, shared hard disks and filing cabinets. Managers spend an average of 4 weeks a year searching for or waiting on documents that have been misfiled, mislabeled or just plain lost. This doesn’t even begin to look at the time consuming processing of a document. HakiTaak DMS as An Electronic Document Management System removes this headache, as each document is scanned on arrival, so no need to worry about it getting misfiled, lost or destroyed, as it is held on a secure server forever
How can HakiTaak DMS Save Space in your Organization?
Paper takes up a lot of space, whether it’s the pile of paper on your desk that you’ve yet to get to, or the rooms full of filing cabinets cluttering up your office space. Each four-drawer filing cabinet holds an average of 10,000 to 12,000 documents, and can take up 9 square feet of floor space. What if you’re an organisation that processes 100s of thousands of documents each month? HakiTaak Document Management System can remove all that paper freeing up all that space, just imagine what your organisation could repurpose that space for? A new staff canteen or chill out room? Or more likely, more office space allowing you to expand your organisation without additional office costs. If you’re one of the thousands of organisations that pays for off-site storage, you’re immediately saving money. It’s also completely safe. Cloud options and back-ups mean that should the worst happen, your documents and data are never destroyed, that’s almost your disaster recovery plan right there
How can HakiTaak DMS Save Money in your Organization?
Handling documents is expensive and it is one of those hidden costs that you perhaps aren’t paying much attention. The average cost of handling just one document over its life cycle is between AED60-AED100 and for each misfiled document, up to AED500 and for each document that gets lost, you can expect a whopping AED3000 cost. HakiTaak DMS solution removes all the expensive parts of handling a document through its lifecycle. Creation, storage, authorisation, internal handling, staff costs for data entry, photocopying and distribution – all these costs can be reduced or eliminated by using our robust HakiTaak document management system
How HakiTaak DMS can Save Environment ?
Most organisations create a lot of paper! The average office worker uses 10,000 sheets of copy paper every year and use in the average business is growing by 22% a year, meaning your paper use will double in 3.3 years unless you do something about it. All that paper comes from somewhere, and that somewhere is our planet’s trees and our planets forests, potentially contributing towards global warming. Recycling is one answer, recycling one ton of paper saves about 17 trees, but a better answer is not to use the paper in the first place. HakiTaak Electronic document management systems helps organisations to vastly reduce their paper consumption and save trees from destruction. Using less paper has a knock-on effect throughout the supply chain, from the manufacture of paper and toner cartridges through to printing and paper transportation, supporting organisations’ environmental agendas. Using our solution can go a long way to helping an organisation become carbon neutral